Integrating retained IT organisations in the outsourced world

Posted: 03/12/2016 - 04:30

While there is a lot of focus and discussion on how to outsource the right way and bring business value, a very common mistake many companies make is around ignoring how outsourced services are orchestrated with the functions of the retained organisation(s) to provide business with a seamless “IT experience”.

Organisations retain specific IT functions for a good reason. There’s the core vs non-core aspect, and then some functions require specialised skills that are best outsourced. The value and goodness of having retained teams is fully unleashed only when such teams are well integrated with other teams – including the outsourced teams. Very often this is a neglected area and impacts not just performance of the retained teams but also those that of teams supporting outsourced service areas.

Throw offshored teams into the mix and the adverse impact is increased due to the challenges of remote collaboration and other divides including culture and time zones.

For a given team within a service provider’s organisation of an enterprise client, there are three kinds of teams within the same IT function that they need to collaborate with:

  1. The retained IT team from the enterprise side
  2. Other teams within the same service provider organisation
  3. Other teams in the same function with other service provider organisations

The above are within the same IT function. The same then applies to teams across other IT functions (cross-function dependencies). So, there is a lot happening under the surface and some of these look like any other dependencies – but the undercurrents and behavioural motivation drivers vary based on a specific team’s situations.

The key to integrating such teams (and I am not getting here into what to outsource and what to retain) is to ensure:

  • These teams are aware of each other and their respective work. There are dependencies within teams and then those outside teams.
  • The teams have integration points functionally, operationally and strategically. In extreme cases the users/business have introduced team members on either side of the fence as they navigated the “IT labyrinth” to get services they need.
  • At some point, the metrics for measuring service quality should be integrated and each contributing component (internal and external) are split to see how gaps and improvements are being driven. Most service providers have committed schedule and cost objectives along with SLAs for operations. However internal retained organisations often do not have this and this poses a good challenge for the CIOs when they look at integrating these teams. If there are multiple service providers then it gets into the realm of classic service integration (across retained teams and the various providers).

The top management should ensure that the mid-level leadership, along with the top leadership, across all these teams are formally connecting and not overlapping each other’s areas of work. Many times the retained teams need to make an extra effort to connect, understand and even guide the work being done by the service provider teams to ensure their work is aligned to the business requirements which the retained teams know the best. Empowering them with such decision-making and execution goes a long way in helping enterprises build a robust ecosystem consisting of insourced and outsourced teams working seamlessly (or practically speaking, almost seamlessly!).


About The Author

Ashutosh Agarwal's picture

Ashutosh (Ash) Agarwal has been in the field of IT outsourcing for over two decades. He brings immense experience in the field of sales, consulting and delivery of outsourced IT services. Ash is also an AWS Certified Solutions Architect Associate. He has worked in various geographies including North America, UK and India. Ash spent first half of his career selling networking products, enterprise network solutions, and data center services. He has a good understanding of various enterprise technologies in this space. As a natural progression from sales, he worked in Product Management function for few years responsible for telecom and network management software products in both domestic and global markets. In the last decade Ash has worked with large service providers like TCS and IBM in account management and delivery leadership roles. He has expertise in planning, setting up and running global delivery centers. Based out of US he led a very large global outsourcing program which came out of a troubled transition. Over the years, across the organizations he has worked for, he has earned the reputation of a turnaround guy specializing in recovering troubled programs. He has worked with companies like IBM, TCS, Zoho and HCL in his corporate stints. In 2014, he co-founded Catacient Consulting which helps enterprises get better grip of offshore leveraged outsourcing programs by enabling an on-demand offshore collaboration management office to locally engage with offshore delivery teams. In his spare time he is into long distance running and likes to go for at least one Himalayan trek every year. He can be reached through this LinkedIn page at